trading procedure
...mation provided by the factory. And we should make out the export contract, export commercial invoice, packing list and so on.(Should be made by merchandiser and given to documentation specialist) 9. Commodities inspection: If the products should be inspected by national legal commodity inspection bureau, we should show the requirement of commodity inspection to the factory before giving them the order, provide them with export contract, invoice and so on, which is asked for by the commodity inspection bureau. And we should tell the factory the export port of the future products to facilitate the transaction of commodity inspection by the factory. And we should fetch exchange bill of document a week before delivery. 10. booking space; chartering space: 10.1 If the contract we signed with clients base on terms of FOB China, the clients often appoint forwarding agent company or shipping company .We should contact with the forwarder as early as possible, and show them our intention of delivery, and find out the export port and sailing date which are ranged. Confirm that whether the factory can delivery the cargo earlier than at least a week before the sailing date and whether the sailing date can meet the date of delivery provided by clients .And we should send out the written shipping order to the forwarder two weeks before delivery. Usually, we can get the booking note a week before the sailing date. 10.2 If O/F is paid by consignor, we should ask forwarder or shipping company the sailing date, O/F and port of department as early as possible. After comparison, we should choose a reputable shipping company with favorable price, appropriate sailing date, and ask the representative to notify clients. If clients donĄ¯t agree, we must choose another shipping company which clients approves. Send our written shipping order to the forwarder two weeks before sailing date, the procedure same. 10.3 If the cargo is not enough for a small container, and needs to be shipped in bulk, we should book space for bulk cargo from the forwarder. After attaining the booking note, we also must find out ETC, the requirement of applying to customs and so on. 10.4 While booking space from forwarder, and we must fax a written booking note which gives clear indication of sailing date, type of container, quantity, port of destination and so on to avoid mistakes. 11. Haulage: 11.1 After cargo is made and pass inspection, ask the haulage company to pull our and load our cartons. The haulage company should choose a company which is safe, reliable with a reasonable price to sign a long-term cooperation agreement to make sure that it can be safe and on time. We should fax the haulage company the following information: booking confirmation, shipping company, booking NO., haulage order, giving clear indication of time of lading, type of container and quantity, place of loading, customs broker and port of loading. It must be stated specially if the inspection company come to watch loading, and it canĄ¯t be late. And ask for a copy of loading information which lists the container NO., the vehicle trademark, the driver and TEL. 11.2 Fax the factory a copy of loading information which lists the time of loading, type of container, booking NO., order NO., vehicle trademark and the driverĄ¯s TEL.. 11.3 Ask the factory to fax the business department a copy of loading advice that lists the time when the container left and actual amount as quickly as possible after the container leave the factory. And keep the container NO. and seal NO. as the data for B/L. Make sure that the factory remember to put on the seal. 12. Commission for declaration: Give the information which is needed when applying to customs to the cooperative customs broker while hauling, Do commission for export declaration and do commodities inspection clearance to exchange bill of document. Usually we should put two days apart for declaration(before closing customs).while doing commission for declaration, we should supply a copy of loading information, including description of the cargo and the quantity, port, shipping company, booking NO., container NO., time of closed customs and time of departure, haulage company, type of container and quantity, linkman and TEL of our company and so on. 13. Attaining the transportation documents: 13.1We should fax shipping company or forwarder the information of shipping instruction within two days after sailing at latest. The shipping instruction should be made out according to L/C and clientsĄ¯ request, and it should give out the right amount of goods and some special request, including the request that the shipping company should enclose the shipĄ¯s papers together with the B/L. 13.2 Ask the shipping company to make out the former of B/L and O/F reckoning as early as possible. After checking up the former and making sure that there arenĄ¯t any mistakes, write to the shipping company to confirm the information of B/L. If B/L should be confirmed by clients, fax the former of B/L to clients first, and ask the shipping company to make out the original B/L after confirmation. 13.3 Pay the other charge ,inform the shipping company to fetch B/L and other documents after the payment. And we should set down the payment of the O/F. 14. Preparing other documents: 14.1 Commercial Invoice: Among the documents asked for by B/L, the commercial invoice is required most. The date of invoice must be after the date of opening L/C, and before the delivery. The description of goods on the invoice should be completely in accordance with that on the L/C. The figure of the value should be absolutely correct.. The L/C should show the terms for the invoice and marks. If the invoice should be certificated by embassy of the other side, it is often transacted 20 days in advance. 14.2 FORM A Certificate of origin: The Form A certificate of origin should be transacted at China Inspection and Quarantine Bureau before deli...